Field Days FFF / POTA Week-end Flora Fauna Weekend with Youngsters Event Details Name of the event : Flora Fauna Weekend with Youngsters Participants : 10-15 Experience Level : None to Advanced Duration : ~2 days Location and Facilities Space Needed : Camping ground with tables and a fireplace Ample space for antenna setup Food Type : Regular camping food (e.g., barbeque, soup) Source : Grocery store Budget : Under 10 euros per participant Finances Equipment : Can be borrowed from nearby clubs Food : Participants will contribute (around 10 euros each) Transport : Carpool or public transport Materials and Equipment Radio Equipment : Antennas, wires Battery power (car battery or inverter) Radios, pliers, coax, connectors, headphones, electric tape, crimping tools Camping Equipment : Flashlights, sleeping bags, tents Handheld radios, cooking gear, dishes, food prep equipment A large tent for the radio shack Organizer Preparations Ensure transport is arranged (public transport or car) Gather and check all equipment Account for any special needs of participants Prepare a meal plan and ensure enough food for all Be ready for any type of weather conditions Schedule activities and allow some extra time for flexibility Plan free-time activities such as games Participant Checklist Bring your own camping gear Bring handheld radios Event Structure Participants arrive at the flora fauna location for a weekend Youngsters set up antennas and the radio station themselves Station activation and amateur radio operations Learning sessions on survival skills in the forest Hamping - Beginner Ham Radio Field Day Hamping Group Members: Alex 2E0FMZ Hannah 9A5YYQ Fabien OK1GAL Francesco IU3OVL Dominik DL1DJH Event Overview: Name of the Event: Hamping Number of Participants: 10-15 people (mostly younger attendees, under 14) Level of Experience: Little experience; participants just got their licenses. Duration: 2 days (1 weekend) Location: Campsite with basic facilities (restroom, showers). Focus: Fun, hands-on activities to teach beginners practical ham radio skills in a relaxed outdoor environment. Food: Meals Needed: Day 0 (Arrival Day): Dinner. Day 1: Breakfast, Lunch, Dinner. Day 2: Breakfast, Lunch, Dinner. Day 3 (Departure Day): Breakfast. Organizing Food: Plan for 8 meals in total. Simple, camping-friendly meals like sandwiches, grilled items, salads, and snacks. Consider dietary needs and restrictions (e.g., vegetarian, gluten-free). Budget: Expenses: Food, event space, restrooms/showers, toilet paper, soap, equipment for lessons/group activities, and accommodation. Funding Sources: Local radio society and potential sponsorships from local companies. Participants may contribute a small fee to cover food and space rental. Materials and Equipment Needed: Radio Equipment: Portable radio station. Antennas (including satellite antennas). Tents for camping. SSTV equipment for the activities. Camping Equipment: Tents, sleeping bags, lamps, mosquito spray. Other Supplies: Station setup tools. Teaching materials for classes. Group activity resources (stopwatch, notepads, etc.). Organizer's Preparations: Venue: Secure the event space (campsite) with access to restrooms and showers. Food: Organize and plan the meals. Facilities: Ensure all necessary equipment (radio, antennas) and supplies are available and functional. Activities: Plan the schedule for the entire weekend and ensure all teaching materials are ready. What Participants Need to Bring: Personal camping gear (tents, clothes, lamps, etc.). Basic camping supplies (mosquito spray, water bottle). Enthusiasm and willingness to learn! Event Structure and Schedule: Time Day 0: Arrival Day Day 1: Satellites Day 2: SSTV Day 3: Final Day 09:00-10:00 - Breakfast Breakfast Breakfast 10:00-12:00 - Build a Satellite Antenna Lab How SSTV Works Class Goodbyes 12:00-13:00 - Lunch Lunch - 13:00-15:00 - Station Setup Class & How to QSO SSTV Funniest Meme Competition - 15:00-17:00 - Off the Air / In the Water: CQ Contest in a Pool Tour of Host Town - 17:00-18:00 Dinner Dinner Dinner / Bring your favorite snack - 18:00-20:00 Opening & Introductions (ice breakers) Working Satellites at Night HF Radio Station Time (slots per team) - Detailed Event Breakdown: Day 0: Arrival Day 17:00-18:00 : Dinner Participants arrive, set up camp, and enjoy a group dinner. 18:00-20:00 : Opening and Introductions Ice-breaker activities to help participants get to know each other. Overview of the weekend’s activities and expectations. Day 1: Satellite Operations 09:00-10:00 : Breakfast 10:00-12:00 : Build a Satellite Antenna Lab Learn how to construct a simple satellite antenna. Participants work in small groups to build and test their antennas. 12:00-13:00 : Lunch 13:00-15:00 : Station Setup Class & How to QSO A hands-on class about setting up a radio station and making QSOs. Participants will practice making QSOs using their newly built satellite antennas. 15:00-17:00 : Off the Air / In the Water: CQ Contest in a Pool A fun, off-air contest where participants try to simulate QSOs while in a swimming pool. This promotes team-building and creativity while reinforcing QSO skills. 17:00-18:00 : Dinner 18:00-20:00 : Working Satellites at Night Night-time satellite tracking and communication exercises. Participants will use their antennas to contact satellites and make QSOs. Day 2: SSTV (Slow Scan TV) and Exploring the Town 09:00-10:00 : Breakfast 10:00-12:00 : How SSTV Works Class A class explaining the basics of Slow Scan Television (SSTV). Participants will learn how to send and receive images via radio. 12:00-13:00 : Lunch 13:00-15:00 : SSTV Funniest Meme Competition A friendly competition where participants create and send their funniest SSTV memes. Images will be judged based on creativity and humor. 15:00-17:00 : Tour of Host Town A relaxed walking tour of the nearby town or surrounding area, allowing participants to unwind and explore. 17:00-18:00 : Dinner / Bring Your Favorite Snack Participants enjoy a group dinner and share their favorite snacks with each other. 18:00-20:00 : HF Radio Station Time Participants will have scheduled time slots to operate an HF station and make QSOs on various bands. This is a key part of their hands-on learning experience. Day 3: Departure Day 09:00-10:00 : Breakfast 10:00-12:00 : Goodbyes Recap of the weekend’s activities. Encourage participants to stay in touch and continue exploring ham radio. Learning Objectives: Teach participants how to set up a radio station, make QSOs, and operate on different modes. Provide hands-on experience with satellite communication and SSTV. Encourage teamwork and creativity through contests and group activities. Familiarize participants with the process of building antennas and operating in the field. Foster a love for ham radio and outdoor activities. SOTA Youth Field Day SOTA Youth Field Day - Summit on the Air Activation Group Members: 9A3BYW ON6RF ET3AA EA6ALW ON3MKO Event Overview: Name of the Event: SOTA Youth Field Day Number of Participants: 6 people (2 experienced, 4 beginners) Level of Experience: Beginners who just got their licenses, with two experienced participants to guide them. Duration: 30 hours (2 days with overnight camping on the summit) Location: Easily accessible summit via cable car/public transport or a simple means of transportation. Space Needed: Radio Tent (4x4m): For radio operation, equipped with tables, chairs, and logging equipment. Larger Tent: For non-radio needs, such as sleeping, dining, and relaxation. Food: Meals: 3 meals a day: Simple, easy-to-prepare or pre-cooked meals (e.g., pasta, rice-based meals). Snacks and drinks for energy throughout the day. Catering Equipment: Portable stoves, pots, and utensils for meal preparation. Budget: Estimated Costs: €500 (requires detailed budgeting based on location and supply costs). Expenses Include: Food for the duration of the event. Camping equipment (if not already available). Transportation costs for equipment and participants. Funding Sources: Local radio society, participant contributions, potential sponsorship. Materials and Equipment Needed: Tents: 1 tent for radio operations. 1 tent for sleeping and other needs. Power Supply: Batteries for the radio equipment. Solar panels for battery recharging. Radio Equipment: HF radios, antennas, masts, cables, TRX (transceivers). Antennas and other materials for satellite communication (if applicable). Logging equipment: laptops, tablets, or paper logs. Furniture: Tables and chairs for the radio setup. Camping Equipment: Sleeping bags, camping beds. Catering Equipment: Cooking gear, portable stoves. First Aid Kit: Ensure the group is prepared for minor injuries or health issues. HT Radios: Participants should bring handheld radios, but extras should be provided if necessary. Transportation: A vehicle or van to carry equipment to the summit. Organizer's Preparations: Pre-event: Announce the event and open registration for participants. Grocery shopping for food and supplies. Test all equipment before the event (batteries, radios, antennas). Recharge batteries and prepare solar panels. Ensure all necessary permits and authorizations for the location. Monitor weather conditions, and prepare a contingency plan. For satellite work, calculate satellite passes over the summit during the event. What Participants Need to Bring: Personal Items: Sleeping bag, clothing (including extra underwear), and hygiene products. A backpack for personal items and water bottles. Optional: small portable radios or handheld transceivers (HTs). Event Structure: Pre-Event Preparation: Day Before the Event: Go to the summit in advance to do a test run with one radio. Ensure everything is working smoothly to guarantee a successful and enjoyable activation. Day 1 (Morning - Arrival and Setup): Early Morning: Meet at an agreed location. Pack all supplies and equipment into a transport vehicle and head to the summit. Arrival at the Summit: Teach participants the basics of setting up a campsite: Setting up the tents (radio tent and sleeping tent). Ensuring proper positioning of the tents to protect from wind or adverse weather. Activity: Team-building exercise to establish the camp quickly and efficiently. Day 1 (Afternoon - Radio Setup and Activation): Lunch Break: Enjoy a simple meal to refuel before starting the radio activities. Radio Station Setup: Show the participants how to set up the radio equipment: Set up antennas and teach about orientation for optimal signal. Connect radios, batteries, and logging equipment. Basic tips for antenna placement and adjusting for various bands. Activity: Each participant assists in different parts of the station setup. SOTA Activation (Afternoon - Early Evening): Objective: Help participants complete contacts on various bands and modes. Start with Search & Pounce (S&P) mode, where participants listen for signals and make contact. Beginners will start with easier contacts, gaining confidence in operating the station. Once participants are comfortable, they can begin Calling CQ for SOTA activation. Guide them through handling a pile-up, as it’s almost guaranteed on a summit. Backup Activities: For those waiting to operate the HF station, provide other activities like: Hiking or exploring the summit. Geocaching if the area supports it. Animal watching or nature exploration . Stargazing after dark (depending on weather). Satellite Operations (Optional): Teach participants how to work SOTA via satellite, explaining how to track satellite passes and make contacts. Dinner and Evening Activities: Dinner: Cook a simple meal together as a group. After dinner, relax and socialize around the campsite. Night Activity: Continue operating the HF station or satellite, giving participants the opportunity to make night-time contacts. Day 2 (Morning - Pack Up and Departure): Morning Activity: Clean up and pack away all radio equipment and antennas. Ensure all logging is completed and saved. Review the basics of how the station was disassembled for future reference. Camp Pack-Up: Pack up tents, clean the site, and ensure no trash is left behind. Make sure the camp area is left better than it was found. Departure from Summit: Travel back down the summit together, reflecting on the weekend’s achievements. Learning Objectives: Teach participants how to properly set up a ham radio station for SOTA activation. Provide hands-on experience with antenna setup, radio operation, and logging. Help beginners gain confidence in making contacts, including handling pile-ups and calling CQ. Encourage teamwork through shared camp setup and maintenance activities. Introduce satellite communications as an additional fun and educational activity. Forest Field Day Forest Field Day - Beginner Ham Radio Workshop Group Members: Group 11: Mario EA1JAY, GeunHo DS3QGH, Larissa OE3YLR, Joss ES5JOSS, Paul F4ILV Event Overview: Name of the Event: Forest Field Day Number of Participants: 4-8 people (plus at least 4 coordinators, with at least one YL) Level of Experience: Beginner, ages 7+ (participants have just obtained their licenses) Duration: 1 day (from 9 AM to 4 PM) Location/Space Needed: A public park with enough open space for setting up tents and radio stations. Areas for antenna-building, ARDF (Amateur Radio Direction Finding) activities, and socializing. Food: Meals: Participants should bring their own lunch boxes. BBQ equipment for group cooking (participants can bring their own meat and sides). Snacks and desserts can be ordered or brought by participants (e.g., fruits, cookies). Budget: Costs: Event budget: $200 - $450 (10 Euros per person). Funding options: Ask for sponsorships from public park authorities or foundations. Contribution from participants to cover food, BBQ items, and materials. Materials and Equipment Needed: Radio Equipment: 1 radio station for group use. Antennas (materials for making antennas). Phonetic alphabet code cards. Field Day Equipment: Tents for participants and coordinators. ARDF receiver/transceiver for Fox Hunting. Ropes or flags for marking boundaries for activities. BBQ equipment for lunch. Additional Supplies: Flashlights, water bottles, and basic outdoor supplies. Organizer's Preparations: Tents: Set up tents for group activities, shelter, and BBQ station. Equipment Testing: Ensure that the radio station, ARDF receivers, and other materials are functioning correctly. Phonetic Alphabet Cards: Print and prepare phonetic alphabet flashcards for the "battleship" game. Safety Gear: Make sure all participants are briefed on outdoor safety and ARDF rules. Entertainment: Prepare short, engaging movie clips related to ham radio to break up the hands-on activities. What Participants Need to Bring: Flashlights, water bottles, sun protection (hats, sunscreen). Comfortable outdoor clothing and shoes suitable for walking and physical activity. Optional: Snacks and drinks for sharing during breaks. Event Structure: Time Activity Description 9:00-9:30 Welcome & Introduction Participants arrive and settle in. Brief introduction to the day's schedule, safety guidelines, and objectives. 9:30-10:30 Antenna Building Workshop Hands-on session where participants learn to build a simple antenna using the provided materials. 10:30-11:00 Movie Clips & Discussion Watch short educational clips on ham radio, its history, and its modern-day uses (emergency communication, space). 11:00-1:00 Phonetic Code Battleship Game A fun, interactive game where participants practice the phonetic alphabet using a "battleship"-style format. 1:00-2:00 BBQ Lunch Break Participants enjoy a BBQ lunch, socialize, and discuss ham radio topics with coordinators. 2:00-4:00 Fox Hunting (ARDF) Introduction to ARDF (Amateur Radio Direction Finding). Participants form teams and hunt for hidden transmitters using ARDF receivers. 4:00 PM Closing & Departure Recap of the day, certificate or small gift for participants, and goodbyes. Detailed Event Breakdown: 1. Welcome & Introduction (9:00-9:30 AM): Greet participants and give a brief overview of the day's activities. Go over safety instructions and explain the objectives of the event. Set the tone for a fun and educational day in nature. 2. Antenna Building Workshop (9:30-10:30 AM): Objective: Teach participants how to construct a simple antenna. Activity: Using materials provided (e.g., wire, poles, connectors), participants will work in pairs or small groups to build an antenna. Outcome: By the end of this session, participants should be familiar with basic antenna construction principles and how to connect the antenna to a radio station. 3. Movie Clips & Discussion (10:30-11:00 AM): Objective: Introduce ham radio through entertaining and educational videos. Activity: Watch short clips that explain the basics of ham radio, its historical importance, and its application in modern times (e.g., emergency communications, satellite operations). Outcome: Participants gain a better understanding of why ham radio is important and exciting. 4. Phonetic Code Battleship Game (11:00 AM - 1:00 PM): Objective: Help participants learn and practice the ICAO Phonetic Alphabet in a fun way. Activity: Split participants into teams and play a battleship-style game using the phonetic alphabet. Teams will call out grid coordinates using the phonetic alphabet (e.g., "Bravo 3") to try and "hit" the opponent's ships. This game reinforces the phonetic alphabet while adding an element of competition. Outcome: Participants become more comfortable with using the phonetic alphabet, an essential skill in ham radio. 5. BBQ Lunch Break (1:00-2:00 PM): Objective: Socialize and relax while enjoying a BBQ lunch. Activity: Participants can cook their food over a BBQ, chat about the morning activities, and enjoy the natural surroundings. Coordinators can use this time to answer any questions about ham radio or give one-on-one attention to participants who need help. 6. Fox Hunting (ARDF) (2:00-4:00 PM): Objective: Introduce participants to Amateur Radio Direction Finding (ARDF) , also known as "fox hunting." Activity: Split participants into teams. Teach the basics of ARDF, where teams use radio receivers to locate hidden transmitters (the "foxes") placed around the park. Teams compete to see who can find all the transmitters the fastest. Outcome: Participants learn how to use direction-finding equipment and gain experience in tracking signals. 7. Closing & Departure (4:00 PM): Gather all participants for a brief closing ceremony. Recap the day's lessons and activities, highlighting what was learned. Give participants a small certificate or souvenir to commemorate their participation. Thank everyone for attending and encourage them to continue exploring ham radio! Learning Objectives: Teach participants how to build and set up antennas for ham radio. Help them become comfortable with using the phonetic alphabet during radio communication. Provide hands-on experience with ARDF (Fox Hunting) to develop their direction-finding skills. Create a fun and engaging environment that encourages participants to explore ham radio further in the future.