# Newbies On The Air UK

# NOTA - Newbies On The Air

## Event Details

- **Name of the event**: NOTA - Newbies On The Air
- **Participants**: 15 - 20
- **Experience Level**: Beginner (Newbies)
- **Duration**: 2 Days (1 Night Sleep)

## Location and Facilities

- **Space Needed**:
  - Dormitory accommodation
  - Fully stocked toilets and shower facilities
  - Canteen with various food options (including vegetarian/vegan)
  - Special events station area for radio operations
  - A small room for teaching and workshops
  - Outdoor areas with marquees for activities

## Food

- **Meals**:
  - Day 1: Breakfast, Lunch, Dinner
  - Day 2: Breakfast, Lunch, and optionally Dinner (depending on check-out time)
  - Organized by the event team with a variety of options available to accommodate dietary needs

## Finances

- **Budget**:
  - Accommodation: £1,200 - £4,800
  - Food: £1,400 - £3,000
  - Venue: £6,000 - £12,000
  - Bills: £1,000
  - Total Estimated Cost: £9,600 - £20,800

- **Funding**:
  - Event fees from participants
  - Sponsorships from local businesses or amateur radio clubs
  - Crowdfunding or online donations

## Materials and Equipment

- **Event Materials**:
  - Basic kit-building materials, with pre-organized components and detailed instructions
  - Whiteboard for teaching sessions
  - Radio equipment: transceivers, antennas, cables, computers for logging and digital modes
  - Soldering kits for hands-on activities (seasonal-themed kits like Christmas trees during holidays)
  - Reliable internet connection for research and digital radio modes

## Organizer Preparations

- **Key Preparations**:
  - Create a detailed event timetable, including time slots for operating the event station
  - Pre-prepare kits with all necessary components to avoid confusion
  - Secure access to emergency supplies and snacks
  - Book accommodation and organize food service
  - Set up a Discord server or similar platform for communication and coordination
  - Coordinate with local radio clubs for volunteers to help with setup and mentoring

## Participant Checklist

- **What to Bring**:
  - Handheld radio
  - Sufficient clothing and toiletries for 2 days
  - Some cash or card for personal expenses
  - Any personal radio equipment participants want to use

## Event Structure

- **Day One**:
  - **Morning**: Arrivals and check-in, followed by an introductory briefing
  - **Late Morning**: Basic workshops covering the fundamentals of amateur radio (frequencies, antennas, basic operating procedures)
  - **Afternoon**: Kit building (beginner-friendly kits with instructions) and setting up the event station
  - **Evening**: Group dinner followed by an icebreaker event (such as a radio-related game or scavenger hunt)
  - **Night**: Open-air stargazing or outdoor free time by the fire

- **Day Two**:
  - **Morning**: Optional group sightseeing or outdoor activity
  - **Late Morning**: Time slots for operating the event station, with guidance from experienced volunteers
  - **Afternoon**: Participants split into interest groups for activities of their choice (antenna building, digital modes, satellite communication demos, etc.)
  - **Late Afternoon**: Closing remarks, certificates of participation, and group photos
  - **Evening (optional)**: Farewell dinner (depending on check-out time)

- **Optional**:
  - License exam opportunities for participants (if applicable in the region, e.g., UK sub-regional camp)
  - Free time for socializing, relaxing, and experimenting with personal radio setups