Newbies On The Air UK

NOTA - Newbies On The Air 
 Event Details 
 
 
 Name of the event : NOTA - Newbies On The Air 
 
 Participants : 15 - 20 
 
 Experience Level : Beginner (Newbies) 
 
 Duration : 2 Days (1 Night Sleep) 
 
 Location and Facilities 
 
 
 Space Needed :
 
 Dormitory accommodation 
 Fully stocked toilets and shower facilities 
 Canteen with various food options (including vegetarian/vegan) 
 Special events station area for radio operations 
 A small room for teaching and workshops 
 Outdoor areas with marquees for activities 
 
 
 
 Food 
 
 
 Meals :
 
 Day 1: Breakfast, Lunch, Dinner 
 Day 2: Breakfast, Lunch, and optionally Dinner (depending on check-out time) 
 Organized by the event team with a variety of options available to accommodate dietary needs 
 
 
 
 Finances 
 
 
 Budget : 
 
 Accommodation: £1,200 - £4,800 
 Food: £1,400 - £3,000 
 Venue: £6,000 - £12,000 
 Bills: £1,000 
 Total Estimated Cost: £9,600 - £20,800 
 
 
 
 Funding : 
 
 Event fees from participants 
 Sponsorships from local businesses or amateur radio clubs 
 Crowdfunding or online donations 
 
 
 
 Materials and Equipment 
 
 
 Event Materials :
 
 Basic kit-building materials, with pre-organized components and detailed instructions 
 Whiteboard for teaching sessions 
 Radio equipment: transceivers, antennas, cables, computers for logging and digital modes 
 Soldering kits for hands-on activities (seasonal-themed kits like Christmas trees during holidays) 
 Reliable internet connection for research and digital radio modes 
 
 
 
 Organizer Preparations 
 
 
 Key Preparations :
 
 Create a detailed event timetable, including time slots for operating the event station 
 Pre-prepare kits with all necessary components to avoid confusion 
 Secure access to emergency supplies and snacks 
 Book accommodation and organize food service 
 Set up a Discord server or similar platform for communication and coordination 
 Coordinate with local radio clubs for volunteers to help with setup and mentoring 
 
 
 
 Participant Checklist 
 
 
 What to Bring :
 
 Handheld radio 
 Sufficient clothing and toiletries for 2 days 
 Some cash or card for personal expenses 
 Any personal radio equipment participants want to use 
 
 
 
 Event Structure 
 
 
 Day One : 
 
 
 Morning : Arrivals and check-in, followed by an introductory briefing 
 
 Late Morning : Basic workshops covering the fundamentals of amateur radio (frequencies, antennas, basic operating procedures) 
 
 Afternoon : Kit building (beginner-friendly kits with instructions) and setting up the event station 
 
 Evening : Group dinner followed by an icebreaker event (such as a radio-related game or scavenger hunt) 
 
 Night : Open-air stargazing or outdoor free time by the fire 
 
 
 
 Day Two : 
 
 
 Morning : Optional group sightseeing or outdoor activity 
 
 Late Morning : Time slots for operating the event station, with guidance from experienced volunteers 
 
 Afternoon : Participants split into interest groups for activities of their choice (antenna building, digital modes, satellite communication demos, etc.) 
 
 Late Afternoon : Closing remarks, certificates of participation, and group photos 
 
 Evening (optional) : Farewell dinner (depending on check-out time) 
 
 
 
 Optional : 
 
 License exam opportunities for participants (if applicable in the region, e.g., UK sub-regional camp) 
 Free time for socializing, relaxing, and experimenting with personal radio setups