# Radio Adventure weekend

# Weekend Radio Camp

## Event Details

- **Name of the event**: Radio Adventure Weekend
- **Participants**: 8
- **Experience Level**: Beginners (newly licensed)
- **Duration**: 2 nights

## Location and Facilities

- **Space Needed**: 
  - Camping site with 2 mobile homes (each housing 4 people)
  - Open space for antenna setup and outdoor activities

## Food

- **Meals**: 
  - Total: 91 meals (56 for participants, 35 for organizers)
  - Meals needed: breakfast, lunch, dinner, and snacks
  - Simple, easy-to-prepare meals like sandwiches, BBQ, salads, pasta, and campfire cooking
  - Food will be organized by the event team, with supplies from local stores

## Finances

- **Budget**:
  - 600€ for mobile homes
  - 400€ for food
  - 100€ for custom event t-shirts
  - 50€ for souvenirs (small keepsakes, pins, stickers, etc.)
  - Total: 1,150€

- **Funding**: 
  - Event fees (to cover accommodation and food)
  - Small sponsorships from local clubs or businesses
  - Fundraising through social media campaigns

## Materials and Equipment

- **Radio Gear**:
  - Radios, antennas, cables, amplifiers
  - Laptops, monitors for digital logging and data analysis
  - Spare batteries, chargers, and power sources

- **Camping Essentials**:
  - Mosquito repellant, sunscreen, and basic first aid supplies
  - Sport equipment for free time (e.g., frisbees, balls, etc.)

## Organizer Preparations

- **Key Preparations**:
  - Plan the event timeline and budget
  - Recruit a working group to help with logistics and event management
  - Assign a social media manager to handle promotion and updates
  - Create social media accounts and launch a promotional campaign to attract participants and sponsors
  - Organize and purchase sport equipment, camping gear, and radio equipment

## Participant Checklist

- **What to Bring**:
  - Comfortable clothes (suitable for outdoor activities)
  - Personal medicine and toiletries
  - Flashlight or camping lamp
  - Hat for sun protection
  - Portable power bank for phones/devices

## Event Structure

### Day One
- **Lunch Time**: Arrivals, settling into mobile homes
- **Afternoon**: 
  - Program introduction (welcoming ceremony)
  - Brainstorming session: participants come up with activity ideas (the winning idea will be implemented on Day 2)
  - Free time: sports, radio activities, socializing
- **Evening**: 
  - Game night with icebreaker activities to encourage interaction
  - Bonfire: storytelling, music, and campfire songs

### Day Two
- **Morning**: 
  - Group sightseeing trip around the area
  - Free time for sports or more radio operation practice
- **Afternoon**: 
  - Hands-on kit building workshop
  - Antenna building session (learning the basics of antenna setup)
- **Evening**: 
  - Meteor scatter communication demonstration (using radio waves to bounce off meteors in the atmosphere)