Radio Adventure weekend

Weekend Radio Camp 
 Event Details 
 
 
 Name of the event : Radio Adventure Weekend 
 
 Participants : 8 
 
 Experience Level : Beginners (newly licensed) 
 
 Duration : 2 nights 
 
 Location and Facilities 
 
 
 Space Needed :
 
 Camping site with 2 mobile homes (each housing 4 people) 
 Open space for antenna setup and outdoor activities 
 
 
 
 Food 
 
 
 Meals :
 
 Total: 91 meals (56 for participants, 35 for organizers) 
 Meals needed: breakfast, lunch, dinner, and snacks 
 Simple, easy-to-prepare meals like sandwiches, BBQ, salads, pasta, and campfire cooking 
 Food will be organized by the event team, with supplies from local stores 
 
 
 
 Finances 
 
 
 Budget : 
 
 600€ for mobile homes 
 400€ for food 
 100€ for custom event t-shirts 
 50€ for souvenirs (small keepsakes, pins, stickers, etc.) 
 Total: 1,150€ 
 
 
 
 Funding : 
 
 Event fees (to cover accommodation and food) 
 Small sponsorships from local clubs or businesses 
 Fundraising through social media campaigns 
 
 
 
 Materials and Equipment 
 
 
 Radio Gear : 
 
 Radios, antennas, cables, amplifiers 
 Laptops, monitors for digital logging and data analysis 
 Spare batteries, chargers, and power sources 
 
 
 
 Camping Essentials : 
 
 Mosquito repellant, sunscreen, and basic first aid supplies 
 Sport equipment for free time (e.g., frisbees, balls, etc.) 
 
 
 
 Organizer Preparations 
 
 
 Key Preparations :
 
 Plan the event timeline and budget 
 Recruit a working group to help with logistics and event management 
 Assign a social media manager to handle promotion and updates 
 Create social media accounts and launch a promotional campaign to attract participants and sponsors 
 Organize and purchase sport equipment, camping gear, and radio equipment 
 
 
 
 Participant Checklist 
 
 
 What to Bring :
 
 Comfortable clothes (suitable for outdoor activities) 
 Personal medicine and toiletries 
 Flashlight or camping lamp 
 Hat for sun protection 
 Portable power bank for phones/devices 
 
 
 
 Event Structure 
 Day One 
 
 
 Lunch Time : Arrivals, settling into mobile homes 
 
 Afternoon :
 
 Program introduction (welcoming ceremony) 
 Brainstorming session: participants come up with activity ideas (the winning idea will be implemented on Day 2) 
 Free time: sports, radio activities, socializing 
 
 
 
 Evening :
 
 Game night with icebreaker activities to encourage interaction 
 Bonfire: storytelling, music, and campfire songs 
 
 
 
 Day Two 
 
 
 Morning :
 
 Group sightseeing trip around the area 
 Free time for sports or more radio operation practice 
 
 
 
 Afternoon :
 
 Hands-on kit building workshop 
 Antenna building session (learning the basics of antenna setup) 
 
 
 
 Evening :
 
 Meteor scatter communication demonstration (using radio waves to bounce off meteors in the atmosphere)