Radio Adventure weekend

Weekend Radio Camp

Event Details

• Name of the event: Radio Adventure Weekend
• Participants: 8
• Experience Level: Beginners (newly licensed)
• Duration: 2 nights

Location and Facilities

• Space Needed:
  • Camping site with 2 mobile homes (each housing 4 people)
  • Open space for antenna setup and outdoor activities

Food

• Meals:
  • Total: 91 meals (56 for participants, 35 for organizers)
  • Meals needed: breakfast, lunch, dinner, and snacks
  • Simple, easy-to-prepare meals like sandwiches, BBQ, salads, pasta, and campfire cooking
  • Food will be organized by the event team, with supplies from local stores

Finances

• Budget:

  • 600€ for mobile homes
  • 400€ for food
  • 100€ for custom event t-shirts
  • 50€ for souvenirs (small keepsakes, pins, stickers, etc.)
  • Total: 1,150€

• Funding:

  • Event fees (to cover accommodation and food)
  • Small sponsorships from local clubs or businesses
  • Fundraising through social media campaigns

Materials and Equipment

• Radio Gear:

  • Radios, antennas, cables, amplifiers
  • Laptops, monitors for digital logging and data analysis
  • Spare batteries, chargers, and power sources

• Camping Essentials:

  • Mosquito repellant, sunscreen, and basic first aid supplies
  • Sport equipment for free time (e.g., frisbees, balls, etc.)

Organizer Preparations

• Key Preparations:
  • Plan the event timeline and budget
  • Recruit a working group to help with logistics and event management
  • Assign a social media manager to handle promotion and updates
  • Create social media accounts and launch a promotional campaign to attract participants and sponsors
  • Organize and purchase sport equipment, camping gear, and radio equipment

Participant Checklist

• What to Bring:
  • Comfortable clothes (suitable for outdoor activities)
  • Personal medicine and toiletries
  • Flashlight or camping lamp
  • Hat for sun protection
  • Portable power bank for phones/devices

Event Structure

Day One

• Lunch Time: Arrivals, settling into mobile homes
• Afternoon:
  • Program introduction (welcoming ceremony)
  • Brainstorming session: participants come up with activity ideas (the winning idea will be implemented on Day 2)
  • Free time: sports, radio activities, socializing
• Evening:
  • Game night with icebreaker activities to encourage interaction
  • Bonfire: storytelling, music, and campfire songs

Day Two

• Morning:
  • Group sightseeing trip around the area
  • Free time for sports or more radio operation practice
• Afternoon:
  • Hands-on kit building workshop
  • Antenna building session (learning the basics of antenna setup)
• Evening:
  • Meteor scatter communication demonstration (using radio waves to bounce off meteors in the atmosphere)